The conference organization requires a strict
compliance to the time schedule. All speakers should present their papers in 20
minutes, plus 10 minutes for discussion. Out of respect for the public and the
other speakers, we ask you to observe the time limits, beginning and finishing
your presentation in good time.
All conference sessions will have the same time
limit: exactly 90 minutes. There will be many parallel sessions, and only if
the time schedule is rigorously followed, the participants will be able to move
from one session to another without losing part of the talks they would like to
hear. For the same reason, the exact order of presentation of papers in each
session as described in the final program of the conference (available online
on June 10th 2017) cannot be changed.
At another page of this website we informed you
that Brazilians are extremely casual about time and that being ten to fifteen
minutes late in business is “normal”, and twenty to thirty minutes late is not
unusual. Well, that does not apply to this conference.
Notice that this meeting engages a few hundred
people and it can only be successful if there is an individual effort to think
about the collective interests. For that reason, we summon you to do your best
to follow some simple rules:
* Check the compatibility of your presentation with
the equipment available at the conference venue in advance (preferably one or
two days in advance). If there is any problem, it cannot be solved on the spot
(at the very time of your presentation). However, if you let us know that there
is some problem in due time (one day before your presentation), the problem can
* If you are going to have any active participation
at a specific session (chair, speaker, etc.), be at the appointed room at least
10 minutes before the beginning of the session. Of course, this means that you
should be aware of the assigned room and its location, well in advance of your
* Yes, we know that lunch time and coffee breaks
are wonderful occasions for talking. But we beg you to be punctual, please.
* Having arrived to the room where your session
will take place, we ask you to immediately transfer your presentation to the
available computer (see
Equipment), please. This will ensure that there will be no additional
delays when you are called to present your talk. Also, make sure to label your
presentation with a file name that will allow you to recognize it among several
others at the conference computer.
Calling it “presentation.pptx” our “ISHPSSB-2017.pptx” will not be helpful.
“Smith-Daniel-ISHPSSB-2017.ppt” will be much better.
* The session chairs will be asked to put into
effect the strict time schedule: 20 minutes (at most) for each presentation; 10
minutes for discussion; never more than 30 minutes for each paper. The chair
will notify the speaker when 15 minutes of her/his time has already elapsed and
only 5 additional minutes are available. At this moment, the speaker should
decide if it is possible to complete the full presentation in time, or if
she/he should abbreviate it. The chair will also notify the speaker when only 1
additional minute is available. At this time, the speaker MUST jump to her/his
final comments and conclusion.
* The time for discussion is 10 minutes. Several
people may be willing to comment the paper or to ask questions. Both the
speaker and the persons asking questions should be aware of the time limits.
Questions and comments, as well as their answers, should be short. Obviously, lunch time and
coffee-breaks are the best occasions to carry on longer discussions.
* Even in case there are no questions or comments
and the discussion is over before the assigned time, the next speaker should
wait for the assigned time of her/his speech. Also, if some speaker does not
come out at her/his assigned time, the next speaker should wait for her/his
allotted time. Otherwise, people who would like to attend to you specific paper
and who are moving from one room to another will be unable to hear you.